Meetings of Excellence Gameplan

From Jason Teteak

I want to give you 36 Practical Tools To Create And Facilitate Meetings Of Excellence That Meet Your Goals And Help Grow Resilient Teams…

• that you can use tomorrow before, during and after your team meetings to manage meetings of excellence and meet your goals…
• to help you and your team get more done in less time so you can expedite decision making, consolidate communication and enjoy being around your coworkers.

How often have you sat through a meeting and said to yourself, “what a waste of time, I could be doing something better!”

Here are the facts…

Fact: According to a 3M Meeting Network survey…executives spend 18+ hours per week in meetings with an estimated 25-50% of meeting time considered wasted.

Fact: In a survey reported in Industry Week, 2000 managers claimed that at least 30 percent of their time spent in meetings were a waste of time.

Fact: According to a survey by Office Team, a division of Robert Half International, 45 percent of senior executives surveyed said that their employees would be more productive if their firms banned meetings for at least one-day a week.

Fact: A collaborative study by Microsoft, America Online and Salary concluded that the average worker actually worked only 3 days per week or about 1.5 hours per day. The study identified the rest of the working time was “wasted,” with unproductive meetings heading the list.

Fact: According to a Clarizen/Harris Interactive survey:
– 40% of employees think status update meetings waste valuable time
– 70% say these meetings don’t help them get any work done.
– 67% say they are spending up to 4 hours/week getting ready for their next status update meeting.

So, how do you go from time wasted to time saved before, during and after your team meetings to move forward towards your goals?

Like I said, these are 36 practical tools to help you and your team get more done in less time so you can expedite decision making, consolidate communication and enjoy being around your coworkers, and of course, we call it The Art and Science of Meetings That Motivate. Here’s how it works…

Meeting is a 3-part system to create and facilitate meetings of excellence that meet your goals and grow resilient teams…

Part 1 focuses on BEFORE the meeting such as creating a vision of empowerment, creating delegation and accountability and creating an agenda.

Specifically with Part 1…

• Create a vision of organization, readiness and metrics, all tied to continuous quality improvement with your teams…
• The difference between the command model and the consultative model and why it’s so important you choose the right one…
• Proactively manage meetings effectively delegating and managing fires and creating accountability even before the meeting starts…
• The steps to create large group accountability and small group accountability and how to rotate delegation and accountability with your teams…
• Save time and frustration getting yourself and your team ready for the meeting with a agenda that identifies goals and key steps…

Part 2 focuses on DURING the meeting by helping you connect with your team, facilitate team building activities, validate individual contributions, keep them engaged, answer questions, roll with the unexpected and close well.

Specifically with Part 2…

• Connect with your team so you can get your team members engaged from the moment they sit down…
• Balance free discussion with action items all while maintaining time parameters, incorporating your goals into your team goals…
• Save time and avoid getting sucked into the fire by validating individual contributions, getting back on track and coming back to priorities…
• The four meeting styles that keep team members engaged, on track, and having fun all the way through your meeting…
• How to confidently answer any question, including those you don’t know or are completely off topic…
• Stay on track and manage confrontation by solving a problem without getting caught up in the day to day fires…

Part 3 focuses on AFTER the meeting so that you can incorporate delegation and accountability, and substantiate the vision of empowerment you create before the meeting even started.

Specifically with Part 3…

• Delegate tasks and action items for post meeting follow up and hold team members accountable for those action items…
• The four Questions to ask at the end of every meeting to ensure follow up and accountability of everyone involved (Hint: Post these in every room in your company)…
• The post-meeting goals-issues-minutes template to publish key takeaways and incorporate individual goals and team goals after the meeting…
• Continue working towards your vision and goals through and set up the capacity to improve even after the team meeting is over…
• And much, much more…